The Attach from HighQ option is shown in the HighQ tab on the top right of your Outlook ribbon.
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Click Attach from HighQ to select a document to attach that is already in your Collaborate instance. This document will have the secure settings feature.
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The options displayed in Files and Folders are the same as your My Files area in Collaborate.
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Security options
In the Security options tab you have the following options:
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In the Accessible by options, you can set the security levels for accessing the document:
- Anyone with the link - Anyone can access the document
- Users in my organisation - Any users in the organisation with access to the Collaborate instance
- Any registered system user - External users who are already registered with Collaborate
In the Download rights options, you can set security for downloading of the document:
- Download, view and print - This will allow users in receipt of the link or email to download, view and print the document
- View only - Users in receipt of the link or email can only view the document
In the Link expires option, set how long the link may be accessed:
- Never - Access to the link will never expire
- After 2 days - Access to the link will expire after two days
- After 7 days - Access to the link will expire after seven days
- After 30 days - Access to the link will expire after thirty days
- Choose date - Select your own date for the link to expire
After setting security options, click Attach. In Outlook your email will now contain a link at the beginning of the email.
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To change where the link is inserted in the email open the Settings option in the HighQ panel and then choose the Preferences tab.
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The link in the email will take the user to Collaborate to view the document.
Options are pre-determined by selections made in the Settings tab. For example, options to download and print, and the link expiry delay.
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The date shown is the date the document was created. A message shows how long is left before the access expires, if a date has been set. This text will also inform you if the link has already expired.