The User management section of the Admin module includes all user and group related functions.
Only site administrators and member administrators can access this module.
Site administrators can access all actions in this section, including managing all site users. Member administrators can add new users and manage only those users they added themselves.
Overview
Click the to Admin module, then select Users under User management:
The user management section of the Admin module provides settings for users and groups:
- Users - This page is used to add new users to the site and view and manage existing users, including assigning permissions to users when user-based security has been enabled
- Groups - This page is used to create new groups and manage existing groups, including changing the set up of groups and configuring group permissions. This page is only visible if group-based security has been enabled for the site
Using groups to define permissions (recommended)
Permissions can be set at either user-level or group-level. We recommend using group-based permissions as this gives better control over who has access to content, and then you can reuse the groups across different sites. User-based permissions must be applied to each user separately and can only be edited one-by-one.
Open the Admin module, then select Security under Site settings:
Make sure that Use groups for permissioning is active.
It is best to create groups before adding users, as you can assign users to appropriate groups as they are added to the site.
Predefined admin groups
To define permissions for a site, first open that site, open the Admin module, then select Groups under User management:
By default, there are four predefined admin groups ready to be used.
- The Site admin group has the highest permissions. Site admins can perform any task within a site, with no restriction
- Member admins can manage any users that they themselves have added to the site
- Content admins can access and manage any content in the site
- Reporting admins can manage audits and reports
Site and system groups
These two types of permission group control access at different levels.
- A System group, is created and managed at system level (across all sites on the instance).
- A Site group, however, allows you to permission a group for a single site. You can add users to it on a site by site basis.
Users in multiple groups
Users can be members of multiple groups. If there are conflicting permissions within these groups, the permissions merge and the user gains the rights of the group that has the higher permissions.
