Version 5.1 release notes

HighQ 5.1 is the latest version of our unified intelligent work and engagement platform, combining Collaborate and Publisher. This release expands the platform’s capabilities in some key areas to improve core solutions including transaction management, project management, process automation, artificial intelligence (AI), data visualisation, intranets and client portals.

Please read through these combined release notes for Collaborate and Publisher carefully and be sure to test out the new features in the sandbox environment.

HighQ AI engine and AI Hub

• Ability to enable Eigen AI analysis of files in the Site Admin > Files > AI Hub services configuration
• Ability to set a specific folder to send files to an Eigen project to automatically extract data, when configuring it in Files > Folder > Edit details > Settings > AI Hub configuration
• Ability to train the HighQ AI engine to recognise new classes of files in German, when configuring it in Files > Folder > Edit details > Settings > AI training > New classification
• Ability to enable the HighQ AI engine to understand non-English documents when configuring it to use Microsoft Cognitive Services Translator Text and having HighQ classify the resulting translated English document
• Non-English contracts can now extract English versions of the clauses when configuring this in System Admin > System Settings > AI Hub services configuration > Enable AI translation with Azure
• Ability to link the AI Hub to a choice column in iSheets when configuring this in iSheet column configuration
• System Admin > System audits/Reports  now shows the count of files processed between specified dates per AI engine
• Site Admin > Audits and reports > Reports can now be run for specified dates and to see the list of files processed click into the chart

iSheets

• The ability to configure the following iSheet column types to be editable inline when configuring a column:
  • Number fields
  • Single-line text fields
  • Multi-line text fields
  • Choice columns (drop-down, radio and multi-select)
  • Date and time (note that only two date formats are supported - dd/mm/yyyy and mm/dd/yyyy)
• Ability to add an iSheet record from a link in the CK Editor, by going to Insert link > Browse > iSheet add item 
• Ability to add a Score column, which associates each choice to a number, that can be used for scoring in iSheets calculations
• Ability to click the back button on the browser to navigate back to the previous iSheet view and filters

Tasks and Events

• Ability to set date dependencies between tasks so that you can calculate a task's start and due date in order to set up a sequence of tasks
• Ability to set a task's duration when using date dependencies
• Task IDs are now displayed so that tasks can be more easily identified
• Redesigned email notifications which now display the default task metadata including hyperlinks and attachments; if triggered by a change then information about what has changed from/to is displayed in the email
• When navigating to the Events > Day view the focus defaults to current time rather than midnight

Workflow

• Ability to dynamically get the task and event titles from the triggering object by using new variables
• Ability to automatically update choices and dates in iSheet columns using Update iSheet action in Rule Builder > Actions
• Ability to trigger a workflow on dates and other conditions found in iSheet records in Rule Builder > Triggers 
• Ability to trigger a change to a task's assignee upon a change to a task list or status in Rule Builder > Triggers / Actions
• Ability to send custom emails to external users and HighQ user groups from the system in Rule Builder > Actions
• Ability to include a table in custom emails in Rule Builder > Actions

Data visualisation

• Ability to click into the relevant iSheet data from Pie, Column, Bar, Line and Area data visualisation charts. Configured in the Panel Editor > Edit > Customise > Advanced Customisation > Data Values 
• The ability to place charts into wiki pages by editing the wiki, and selecting the new Chart button on the Editor toolbar
• iSheet lookup columns can now be visualised in Charts, and appear in the list of columns when configuring a chart

Document automation

• New preview option which lets a user preview their automated template with data from iSheets in Collaborate when using the Word plugin
• When using iSheets the default value for the DD reports option has been changed to 'Generate document'. The option to change this terminology can be found in System Admin > System vocabulary  and find Generate document

Files

• The ability to share files to 'Anyone with the Password' when using Share... in My Files
• The ability to suspend and restart a bulk download of zipped files via the browser
• The ability to automatically display additional email metadata in Site Admin > Files

Publisher dashboard panels

• You are now able to like and comment on Collaborate site activity in Publisher dashboards, via the Collaborate Feed dashboard panel
• Ability to choose files from Collaborate to show in the Publisher dashboard panel by using the new Collaborate files dashboard panel

Multi-lingual support

• As of version 5.1, Dutch will be included in the list of system languages available in Publisher
• The following components of Publisher now allow the ability for you to provide translations for more of your own content. This means that your multilingual capabilities now extend to the following areas:
  • Text/Image panel title
  • Feature title
  • Feature content
  • Hero panel titles
  • Snippet title
  • Snippet content
  • People directory title
  • People directory content
• In Collaborate a new globe icon provides the ability to create translations for:
  • Site names and dashboard name (site home)
  • Site announcements
  • Site categories
  • Dashboard panel titles
  • Dashboard content editor panel content

Platform

• Publisher system administrators now have access to run a Subject access request report from the system admin section. The subject access request report enables you to view every instance that a user's name, email address or both exists in Publisher, in order to meet your GDPR requirements
• Collaborate system administrators now have access to run a Subject access request reports for GDPR from your Profile in System Reports > Subject Access Requests
• Ability to restrict a Collaborate site to internal users only. This option is available in Site Admin > Security. 
• reCAPTCHA has been upgraded to version 3. This creates a more simplified experience which helps protect your Collaborate reset password page from bots by using automatic risk analysis to predict a bot interaction.
• For new users visiting your instance of Publisher, you now have the ability to set your own custom cookie notice. You can do this in Admin > System Customisation.
• System administrators in Publisher now have the ability to manage any number of CSS, JS or font files that are included in all headers or footers via System Customisation > Javascript, CSS and Font. This includes the login page, form pages, and all other system pages. This will allow you to further customise the design and behaviour of Publisher to suit your needs.
• HighQ can now add IP addresses to a whitelist on your behalf, which will ensure only those IP addresses can access your instance of Publisher. For more information on how to do this, please contact your HighQ CSM.

Additional Publisher enhancements

• Ability to re-order related materials inside publications from your profile dropdown > Content Hub
• Option to show upcoming Publisher events in the updated event dashboard panel
• You can now have multiple twitter accounts feed into Twitter dashboard panels
• User tokens are now available to use in feature titles 
• Ability to copy and paste content from Word into the rich text editor more consistently
• Users will now see alerter emails if they have either had an invitation to or they logged into the instance
• After users have self-registered, Publisher now remembers your previous location, and you will be redirected there after setting your password  
• We now provide an optional simplified UI for the email preferences page
• You can now manage your own Robot.txt to give you more control over your SEO
• We have added an optional Introduction content element to publications. This has the same rich text capabilities as the Main content section but it allows you to manage introduction content separately

Platform APIs for developers

• New Collaborate APIs (Dashboard, activity feed and commenting) 
• New Publisher APIs introduced for full Metadata management, Content List, Document List,  Image List, and Dashboard List 
• We are finalising the API documentation and will share further information in the HighQ Developer Community soon

Applications released with Collaborate 5.1

For multi-lingual site name support, the following applications have been updated and included in Collaborate 5.1 release:

• HighQ Drive (All versions)
• HighQ Office plugin
• HighQ Document Automation plugin

In addition, the following new versions are now available:

1. HighQ Drive for iOS is now upgraded to version 2.0. Click here for more information. 
2. HighQ Drive for Android is now upgraded to version 1.2. Click here for more information. 

Further reading and videos

For further information, you can also see the 5.1 highlights and videos in the Knowledge Center. If you have any questions regarding the new release or your planned update to the new version, please contact the HighQ Support Team.