Publications allow you to create and publish your blog posts, publications, thought leadership and current awareness. Create elegant online content or upload your own documents. Extend the content reach by tagging it against the customisable metadata and allow your clients to pull the relevant content via their daily or weekly digest emails. Create engaging content by integrating rich media sources from the platform and facilitate discussions around content with the commenting system.
Publications allow you to:
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Create engaging online publications and posts or add attachments
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Search across all publications including full document content
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Filter publications using the powerful system metadata engine
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Create “Hot topics” for trending industry news and important events
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Add content as a favourite to quickly access it again when you need it
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Share a link to a document with a personalised message and email address
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Embed videos, images and tables into engaging publications and articles
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Insert links to other publications and add other “Related materials”
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Add contact and author information so clients can contact editors for more info
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Allow users to make comments and have discussions around your content
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Users will now be able to print all comments on a publication when printing the entire article
A collection of Publications will belong to a Module, and each module can have different settings for how publications are structured, so the screens below will differ depending on how the module that the publication belongs to is structured.
To create a new publication, navigate to your Profile > Content hub:
The Content hub is displayed:
Click Add content to display the following menu:
And click Publication. The Add publication screen is displayed:
In this screen, you must fill in the details about the publication before moving on to managing the content of the publication.
Select the module, that you want to publish to, via the Modules to publish to dropdown:
This selects which modules that your publication will be published too. Once you have selected one or more module, the module name(s) will be displayed below:
If you have selected the wrong module, click the red x and reselect the correct module.
Now, you need to select the permissions, relating to the publication:
Here, you can select whether the publication will inherit the module permissions, have restricted permissions or public (full access).
If you select Inherit module permissions, then the publication will inherit the module permissions.
You can click View permissions to view the View module permissions screen:
This displays the current module permissions. Click Close to close this screen.
If you select Restricted, you have the option to set a custom set of permissions for this specific module:
Once you have selected the Restricted option, the Add an organisation or group field is displayed. Here, you can add any organisation, group or organisation group that you want to have access to the publication. If a user is not a part of any of the groups, organisations or organisation groups added to this list, they will not be able to view the publication. Once you have added at least one organisation, group or organisation group, the following will be displayed:
The Access dropdown menu enables you to select what kind of access the selected organisation, group or organisation group has:
If you select Public, the publication will be published so that anyone who navigates to that page can view the publication whether they are signed in to Publisher or not.
If module permissions are restricted in any way, there will be an option to enable Public teaser access.
If you select Public teaser access, you will allow a small teaser of the publication to be available to the public, with a self-registration link, allowing users to sign up to the platform, enticing them to sign up to read the full article content.
Once you have selected the module and permissions, click Next. The Content tab will now be selected, and new options will be available to you:
Please note that as of our December 2023 release, the Summary/Abstract field will have the 'Remove format' option, similar to the Main content field:
Here is where you can enter content for your publication.
The language options relate to our multi-lingual options, and are covered in more detail here.
In the Content tab, you have access to the following fields:
| Field |
Description |
| Title |
This is the title of your publication. |
Summary/
abstract |
This field enables you to enter a summary of the publication. This summary text is displayed in dashboard panels when listing content and is also displayed at the top of a publication. Additionally, you can unselect the Display summary checkbox if you do not want to display the summary in the publication. |
| Keywords |
This allows you to enter tags for the publication, which enables people to search for publications easily. |
| Contacts |
Showing contacts enables you to show a contact related to the publication. So if a reader has any questions at all, they can contact the relevant people. You can search for users that exist in the instance of Publisher or add them manually. Additionally, you can choose to display different information about them, including job title, location, email address, phone number, avatar, organisation image, facebook, twitter, LinkedIn |
| Next review date |
This allows you to set a review date, allowing you to be notified in the future to check the content and see if it needs to be updated. |
| Include in email notifications |
Select this checkbox if you want this publication to be included in users' email notifications. |
| Main Content |
This is the main content of the publication. Additionally, you can choose what level of the table of contents you want to be displayed via the Table of contents drop-down menu. This includes headings only, headings and sub-headings, or turning off the table of contents completely. |
| Subtitle |
A line of text below the main title. |
| Related Material |
The related material section enables you to display material to the user, that is related to the content that they are currently viewing. Related material might be: a Publication, an Event, a Video, a Document, or an external link. Click Add related material and select the piece of material you want to be displayed as related material from the Add related material screen. Click the red x next to the related material, if you no longer wanted to display that piece of material. |
| Image |
This is the image used next to your publication when you refer to it from other places, for example, from a content list panel in a dashboard. You can also select the Display as hero image checkbox, to display the chosen image as a hero image in the publication. |
| Permalink |
A permalink or permanent link is a friendly URL, so as to be easy for people to type and remember. You can edit the link by clicking the pencil icon next to the link. |
| Author |
Here, you can select who is the author of the publication, if you want to change it from the person that created the Publication, to another user. Start entering the name of the other user and select them from the suggested results. |
| Metadata |
This enables you to select metadata for the publication, which enables people to find and search for publications easily. For more information on metadata, click here. |
| Attachment(s) |
Enables you to add an attachment to the publication. |
| Comments |
Allows you to enable or disable authenticated users to add comments to the publication. Please note this does not have forum capabilities. |
| Development date |
This is a date that can be used in place of a published date. It enables you to select an alternative date when creating content that allows you to publish an announcement on one date, but also have a separate date for when the legislation in the announcement is to go live. |
| Navigation |
As of HighQ 5.0, users can now add navigation menus which allow for easier navigation between content and sections of your site. For more information on navigation, click here. |
| External link(s) |
This enables you to link to external content. |
| Include in email notification subject line |
This will include this publication title in email alert subject lines. |
| Location |
This is a location that is predefined at the organisation level. |
| Metadata masking |
This allows you to tag your publication with metadata but it will not be displayed to users. |
| SEO Settings - Title |
The title that is displayed when your event is displayed in search engine results. |
| SEO Settings - Description |
The description that is displayed when your event is displayed in search engine results. |
| SEO Settings - Tags |
Tags can be used to help optimise your search results in a search engine. |
| SEO - Meta Robots |
Meta robots help determine whether:
Index) Your results are indexed by Google or not
Follow) Whether your page has been linked to from another page, and
NoArchive) Prevents Google from archiving your pages
Additionally, you can preview what your results will look like from in search results preview below. |
| Published date |
The published date is the date that the publication will be published. You can select either on approval, or select a specific date that the publication will be published. |
| Date format |
The date format drop-down allows you to choose a date format that is relevant for you and your users. |
| Include in email notification |
Include in email notification: If you are using the Content preference email that sends out Daily/Weekly/Monthly content, this check box will be very important (if you don't remove it from the content elements of the module as it isn't needed). When you first create a piece of content, this check box is selected by default. So when you save, the content will be set up to be sent out in the daily alert. However, if you or anyone else goes into the content before the Content preference email is sent out, this box will be unchecked again, as a default setting, so you will need to select it again.
When you select the Include in Email notifications check box, two more options will become available and the below scenarios will help you determine which option you should select:
- On Monday I create the content normally and it is sent to X number of users
- On Wednesday I edit the content and want it to be sent to 'new users' in the platform. I should use the first options and more importantly, ensure that I change the Published date field at the bottom of the form
- On Wednesday I edit the content and want it to be sent to 'all users' in the platform regardless of whether they have received the original alert. I should use the second option and more importantly ensure I change the Published date field at the bottom of the form
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Once you have entered all the details for your publication, you have 4 further options. These options include; Preview email which enables you to email the publication to other users, who can then preview your publication before it is published; Preview which allows you to preview your content yourself in a new window; Save draft which lets you save your publication as a draft; and Publish, which lets you publish your publication, and makes it visible to all users who have permission to view the publication.
Automatic Archive
You can keep on top of your online content with HighQ Publisher’s Auto-Archive feature, removing administrative burden for content admins through the setting of end date triggers - to automatically archive content that is no longer relevant.
Please note that as of our December 2023 release, you will no longer be able to select a date in the past as the date you want to auto-archive content on
If you want this feature to be included within your content elements, you will need to add it into the content elements section within the module. To do this, navigate to: Content Hub > Module name > Content Elements > + button > Auto Archive date > Save.
This will ensure this feature is available to you within your content elements. For more information on content elements, please click here.
In order to set a date for your content to auto-archive, simply select the calendar icon next to the Automatic archive date field when adding or editing content, and select the date you want to archive your content.
Click Publish to save your changes.
Please note that if this field is left blank, your content will not be automatically archived
Editor/Approver workflow
Publications have a built-in content creation workflow, which includes both editor and approver roles, facilitating an approval process for content before it goes live.
For more information on the editor/approver workflow, click here.
Viewing draft publications
You also have the ability to view draft publications in the exact same format as they will be, once published.
To do this, when viewing the draft publication:
Click Here, to see what the article will look like in a browser.
Snippet Permissions
We have introduced default permissions for snippets, to help administrators when setting up snippet permissions for organisations or groups and preventing the accidental setting of restricted content to public.
Please note that it is the default that has been set to Public, forcing users to change this to restricted
When creating a snippet, users will now have to change the permission from Restricted to Public:
Additionally, snippet default permissions are now set to Public by default. To change this to Restricted, please contact the HighQ support team
