The rich text editor can be used to show content from a module on the current site or a different site; not just a link to the content, but the actual content itself will be embedded within the page. This will make the page dynamic; as the embedded content is updated, the page will automatically be kept up to date as tasks are completed, contacts are updated or files are added. This is known as the Lists feature. You can use this feature to show, for example, a team's outstanding tasks, the key contacts for a specific topic, or the files from a certain folder, inside of a wiki page. The Lists feature is most useful when used on the Home page, where content like Recent Activity and a list of contacts can be displayed.
A user who does not have read access to the content that has been embedded on a page will not be able to view that content (although the user will see the title given to that section, if any, and the message 'There are currently no items'
Generally embedding content
Within the rich text editor, click List:
To display the Insert list screen:
This screen displays all of the content areas that have been enabled within the current site and any other sites that the user has access to, that can be embedded on the page. Each type of content that can be embedded can be configured differently, as shown below, by changing the type from Activity to Blog:
Embedding a list of files
To embed a list of files from the Files module, navigate to the Insert list screen and select Files within the Type field:
From here, you need to enter the following details:
- Type - This is the type of list you are insterting
- Title - The title is optional
- Site - Select which site the files will come from, from all of the sites available to you. This is set to the current site by default
- Folder - You can select a specific folder which contains the files by clicking Choose. This displays the Choose a folder screen:
By default all files from any folder(s), will be included. If a folder is selected, only files in that folder and not in any of its subfolders, will be displayed. Click Expand all to view all of the folders.
- Author - Here you can search for any site user to select as the author of the list. More than one author can be selected:
- Period - This is when the file was added, a choice of All (default), Last Week or Last Month
- Items to display - This is the amount of items that will be displayed
- Order by - The order the list is ordered in - Recently updated (default) or Alphabetical.
- Metadata - To filter metadata, start entering the metadata and any matching metadata will be listed
Click Insert to insert your list.
Embedding wiki pages
To embed a list of pages from the Wiki module, select the Wiki type and then enter the relevant information. All of the fields are the same as when inserting a files list. By default, only the wiki page titles will be listed, so additional information may be included.
Embedding blog posts
To embed a list of pages from the Blogs module, select the Blog type and then enter the relevant information. All of the fields are the same as when inserting a files list. The Category field can be used to limit which category of blog posts will be displayed. By default only the blog post titles will be listed, so additional information may be included, including the number of comments.
Embedding tasks
To embed a list of pages from the tasks module, select the Task type and then enter the relevant information. Most of the fields should be self-evident from the explanations above. By default only the task titles will be listed, so additional information may be included.
Embedding events
To embed a list of pages from the Events module, select the Event type and then enter the relevant information. Most of the fields should be self-evident from the explanations above. The Period field shows the following:
By default, only the task event titles will be listed, so additional information may be included.
Embedding people
To embed a list of pages from the People module, select the People type and then enter the relevant information. Most of the fields should be self-evident from the explanations above. The list of users can also be limited to a specific group and/or organisation, which are configured by the Site Administrator, and also by department and location, which are configured by users in their profiles. By default, only the site users' names will be be listed, each of which is a link to the user's profile page.
Embedding external RSS feeds
RSS news feeds can also be embedded using Lists. Read Embedding RSS feeds for detailed instructions.
No matching items
If there are no items that match the criteria that has been selected, either because there are simply no such items or because the viewing user does not have permission to access the content, There are currently no items will be displayed.
Deleting embedded content
To delete the embedded content, click the red x at the top right hand corner of the screen, when editing your content. Then click Delete in the Delete list screen:
Updating embedded content
To edit the embedded content, click the name of your content:
The Update list screen will be displayed:
Enter any changes and click Update.
